Wedding Booking Terms and Conditions
All wedding bookings booked at The Woolacombe Bay Hotel shall be subject to the following:
How to book
You are most welcome to visit the Hotel and discuss your personal requirements with our events manager. A provisional booking can be made and will be held for 14 days, pending payment of the appropriate deposit.
Deposit
All deposits paid are non-refundable or transferable under any circumstances. The deposit paid will be deducted from the final balance. A signed copy of the wedding booking terms and conditions and a deposit of £1,000.00 is required to confirm your wedding booking.
Should you have to cancel
In the unlikely event that you have to cancel up to 3 months prior to the event you will forfeit your deposit. If cancellation is made between 3 months and the wedding date, the total cost will be incurred.
However, we will do our very best to re-book the date thus reducing the fee charged above.
Minimum numbers
There are minimum numbers on all Saturday wedding receptions between May - September inclusive, and must include a full wedding package and adhere to the following minimum numbers of 40 adults for Twilight/Doyle's and 75 adults for the Lancaster Suite (Ballroom).
Our music licence and bar facilities are offered until midnight.
The client shall be responsible for the orderly conduct of the reception and shall ensure that nothing shall be done which may constitute a breach in law or cause a nuisance in any way. Any such behaviour shall entitle us to require the offending individual(s) to leave the premises.
The Hotel does not operate a corkage facility. Only food and drink provided by the Hotel is to be consumed on the premises. No food and drink provided by the Hotel should be consumed off the premises.
Appointment procedure
Please make an appointment at the appropriate intervals.
You will be required to liaise with a designated member of staff at the following stages:
Six months prior and then one month prior to your wedding day.
Final numbers, details and payment
Final numbers and details must be confirmed at least one month prior to your wedding date, at this point final payment will be required.
THE HOTEL RESERVES THE RIGHT TO CHANGE ANY PRICE DUE TO CIRCUMSTANCES OUTSIDE IT'S CONTROL. IT IS STRONGLY RECOMMENDED THAT ALL CLIENTS ARRANGE WEDDING INSURANCE COVER.
